Job Description

Description

The Department of Neurosurgery at the Rockefeller Neuroscience Institute at West Virginia University is currently accepting applications for a (Hybrid) Research Aide position.

About the Opportunity

This position will assist in the collection, validation, and entry of data using established tools, technology and databases WVU Rockefeller Institute. The Research Aide will perform administrative functions in order to support the accomplishment of the research/project objectives for a variety of clinical trials and/or studies. The major purpose of this position is to provide support to the clinical trials coordinator(s) of all assigned clinical trials and studies in which the department is participating.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week


• 13 paid holidays (staff holiday calendar)


• 15 annual leave (vacation) days per year or more based on years of service (employee leave)


• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof


• WVU offers a range of health insurance and other benefit


• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's


• Wellness programs

What You'll Do

• Assists in study enrollment and specimen collection as needed.


• Assists with data collection and checking data completeness.


• Assists with follow-up mailings and phone calls to ensure the Follow-Up Protocol is utilized.


• Assists in reviewing the data collection forms for completeness and reconciling missing data for data entry.


• Enters research/project data into databases, ensuring data accuracy, and timeliness of data entry.


• Produces documents accurately and in a timely manner, corrected for content and grammar according to project timeline.


• Demonstrates the ability to obtain patient information from computer applications in an accurate and timely manner.


• Utilizes computer software and Internet access to assist the research team in planning, scheduling, and conducting meetings, presentations, and conferences.


• Utilizes computer software and Internet access to assist the research team in preparing abstracts and manuscripts.


• Maintains well organized files for reference in the work of the project.


• Clearly and consistently communicates status of projects to research team members.


• Demonstrates the ability to raise questions and seek additional information as necessary to complete job responsibilities.


• Familiarize and become highly knowledgeable with all study/clinical trials protocols currently assigned to the department.


• Participates in a variety of complex activities involved in the collection, compilation, documentation and analysis of clinical research data.


• Performs filing and data entry as needed to keep all research records and regulatory files up to date.


• Work collaboratively with investigators and study coordinators for study-specific training and communication related to possible or already accrued study participants.


• Independently participates in activities to increase knowledge base and performance.


• Ensures compliance with WVU Institutional Review Board, Good Clinical Practice guidelines and federal regulations related to clinical research.


• Maintains timely, study-specific documentation that reflects an accurate, complete, and legible record of study activities.


• Associated clerical duties as assigned and necessary for each study/trial assigned.


• Attendance of all appropriate training seminars as required by study/trial agency.

Pay Grade: 15

Qualifications

• Associate's degree required


• 0-6 months of experience in the following:
  
  
  • Research, administrative, or clinical support.
  
  


• Any equivalent combination of related education and/or experience will be considered.


• All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities

• Prior clinical research and trial experience desired.


• Excellent written, oral, and interpersonal communication skills.
  


• High degree of computer literacy, MS Office products.
  


• Planning skills in scheduling of patients, physicians, site visitors and facility usage are critical. Analysis of protocols, feasibility of studies based on patient populations, financial considerations, facility capabilities, technical support and other support systems is imperative.
  


• Ability to work independently.
  


• Analytical skills include the technical aspects of gathering data for purposes of study-related activities.


• Careful attention to detail.


• Excellent organization skills and ability to prioritize a variety of tasks.

Preferred Qualifications

• Obtain certification as a Research Professional through the Society of Clinical Research Associates (SoCRA) OR the Association of Clinical Research Professionals (ACRP) with three years of hire date.

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

Job Posting : Aug 26, 2025

Posting Classification : Classified

Exemption Status : Non-Exempt

Benefits Eligible : Yes

Schedule : Full-time

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