Job Description

ROLE

We are seeking a Junior Acquisition Support Specialist to support the U.S. Department of Transportation’s Maritime Administration (MARAD) Office of Acquisition in Norfolk, VA. In this role, you will provide day-to-day federal contracting support across the acquisition lifecycle, helping MARAD’s ship operations and mission programs execute accurate, compliant & timely contract actions under the guidance of senior acquisition staff.

This is a part-time opportunity ideal for retired federal Contracting Officers and other experienced federal acquisition professionals.

Apply today!

RESPONSIBILITIES

I. Acquisition Planning & Pre-Award

• Support acquisition activities for Maritime Administration (MARAD) contracts supporting Ready Reserve Force (RRF) vessels, training ships, and other fleet needs throughout the contract lifecycle
• Assist with market research and data gathering to inform acquisition strategies, contract types, competition approaches, and schedules
• Draft core acquisition documents such as Statements of Work (SOWs), Performance-based Work Statements (PWSs), and Quality Assurance Surveillance Plans (QASPs) using templates and senior staff guidance

II. Pricing & Cost Analysis

• Contribute to proposal evaluations by assembling pricing data and documenting price, cost, and technical evaluation inputs for the source selection record
• Maintain and update Microsoft Excel pricing workbooks using pivot tables, lookup functions, conditional formatting, and other formulas to support ship management services contracts
• Build and refine spreadsheets and basic calculators that help Administrative Contracting Officers (ACOs) and Contracting Officer’s Representatives (CORs) track billing, pricing adjustments, and invoice approvals
• Assist in developing Independent Government Cost Estimates (IGCEs) by collecting historical purchase information, market research, and comparable acquisition data from other agencies
• III. Solicitation & Source Selection
• Prepare draft sections of Requests for Quotations (RFQs), Requests for Proposals (RFPs) and combined synopsis and solicitations using approved templates and checklists
• Verify inclusion of required terms and conditions and route solicitation packages for funding confirmation and legal review
• Support informal and formal source selections by setting up evaluation tools, distributing proposals, tracking scores and compiling documentation for Source Selection Decision Memoranda (SSDMs)
• Coordinate with evaluators and the Contracting Officer (CO) to schedule meetings, capture action items and prepare discussion materials for communications with offerors

IV. Award, Administration & Closeout

• Assemble award packages for task orders, delivery orders, and stand-alone contracts, and prepare supporting COR documentation for senior review
• Enter contract and modification data into the FPDS-NG and the Voice of Acquisition (VOA) system, and confirm accuracy against source documents
• Prepare draft documentation for option exercises and other post-award contract modifications for review by senior acquisition staff
• Track contractor performance issues, discrepancy reports, and closeout actions, and maintain related logs and e-files

V. Systems, Data & Training

• Use the ESC-PRISM contract writing system to create, route, and track procurement requests, awards, and modifications under senior staff direction
• Retrieve and compile acquisition data from ESC-PRISM and FPDS-NG to support reporting requirements
• Maintain electronic contract files in SharePoint by ensuring documents are properly stored, labeled, and accessible
• Create user-friendly spreadsheets, trackers, and basic job aids in Microsoft Word, Excel, and PowerPoint to support contracting and program staff

VI. Policy & Stakeholder Support

• Follow MARAD acquisition policies, procedures, and templates, and flag inconsistencies or needed updates to senior staff
• Stay current on key changes to the Federal Acquisition Regulation (FAR), Transportation Acquisition Regulation (TAR), Transportation Acquisition Manual (TAM), and related guidance as communicated by senior acquisition personnel
• Participate in acquisition team meetings, take notes, and action items
• Provide administrative and coordination support to senior acquisition staff

REQUIRED EXPERIENCE

• At least five (5) years of operational experience in Federal Contracting

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of Federal contracting law, regulation, policies, and precedents, and related principles, policies, and procedures sufficient to plan, lead, review, or audit the most complex procurement functions
• Knowledge of Federal and Departmental procurement regulations (e.g., FAR & TAR)
• Knowledge of the regulations and techniques of source selection sufficient to conduct a selection
• Skill in promoting e-commerce, and supporting the use of automated acquisition systems, and other electronic systems
• Skill in Microsoft Excel/pricing
• Customer service-oriented, responsive, and accessible
• Strong organization and multitasking skills
• Excellent professional writing skills

EDUCATION

• FAC-C (Professional) or DAWIA (Professional) certification (both formerly “Level III”) required

LOCATION

• Norfolk, VA, 23505

TELEWORK

• Telework available

CLEARANCE

• U.S. citizenship is required as it supports the U.S. federal government

CLIENT

• U.S. Department of Transportation (DOT)

TRAVEL

• Minimal travel may be required

WORK HOURS

• Flexible days & hours

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Exempt

RELOCATION

• Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

Job Tags

Contract work, Part time, For contractors, Work at office, Local area, Remote work, Relocation, Relocation package, Flexible hours,

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