The Personal Assistant will provide comprehensive administrative support to our Senior Development Officer ensuring the smooth and efficient operation of their professional and personal lives. This role requires a highly organised, proactive, and detail-oriented individual with excellent communication and interpersonal skills. The Personal Assistant will handle a wide range of tasks, from managing schedules and travel arrangements to running errands.
Key Responsibilities:
* Administrative Support:
* Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements.
* Prepare and manage correspondence, reports, presentations, and other documents.
* Answer and screen phone calls, manage emails, and handle other communications.
* Organize and maintain digital files
* Coordinate and manage special projects as assigned.
* Communication and Relationship Management:
* Maintain confidentiality and discretion in all matters.
* Interact with internal and external clients and vendors.
* Manage and maintain contact lists and databases.
* Financial and Budgeting:
* Assist with personal finances, including bill payments and budgeting.
* Track expenses and prepare financial reports.
* Skills:
* Excellent organisational and time-management skills.
* Strong written and verbal communication skills.
* Proficiency in Microsoft Word and Excel
* Ability to handle confidential information with discretion.
* Ability to multitask and prioritise tasks effectively.
* Strong problem-solving skills and attention to detail.
* Additional Requirements:
* Must have a valid driver's license or equivalent identification.
* Ability to work remotely and manage time efficiently
* Positive attitude, patience, and ethical conduct
* Flexibility in schedule to accommodate urgent needs or time-sensitive requests
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